Administrative Assistant - Sales
Company: Disability Solutions
Location: Arlington
Posted on: October 20, 2024
Job Description:
Loews Arlington Hotel and Convention Center is a
state-of-the-art, full-service meetings and resort destination that
caters to groups of all sizes, as well as families who are looking
for a world-class experience in the epicenter of the premier sports
and entertainment district in the country. Centrally located
between Dallas and Fort Worth between iconic sports stadiums, Globe
Life Field, home of the 2023 World Series Texas Rangers and
AT&T Stadium, home of the Dallas Cowboys, the 888-room resort
features five restaurants and lounges, two pools with an authentic
sandy beach, cabanas and a water slide as well as a fitness center,
full-service spa and salon and 266,000 square feet of meeting and
event space.PurposeThe Administrative Assistant, Sales supports
administrative duties for the Transient National Sales Team. The
Administrative Assistant's responsibilities include, but are not
limited to managing calls, calendars, travel, & project management,
creation of presentations & agendas, capturing & organizing notes
from key meetings, oversight of transient database, management of
online files, preparing reports & financial data, overseeing the
Sales discipline checkbook & Accounts Receivable process;
communication with hotel transient sellers & Sales Leaders as
needed, and management of cross-discipline communication with
Finance for all sales, group & transient related accounting.In
addition to above, the Administrative Assistant assists in the
planning of all Opt-In Events for the Transient National Sales
Team, this includes but is not limited to: Invitation creation in
Workfront, direct interactions with suppliers, internal calendar
management, and client list/RSVP management. The Administrative
Assistant is also a resource to clients for question leading up to
the event.Essential Functions and Responsibilities
- Ability to juggle multiple tasks + projects with superb
accuracy in a fast paced environment
- Strong administrative skills and attention to detail
- Develop and maintain trace and follow up processes
- Self-Motivated to move through projects without oversight
- Proficiency with Microsoft Excel and PowerPoint Efficient
- An anticipatory approach to project management
- Exceptional customer service skills, over the phone and in
person
- Strong sense of urgency and problem solving skills
- Ability to manage different personalities, work styles and
proactively manage workflow improvements to improve
efficiencies
- Write (or review) and distribute email, correspondence memos,
letters + customer specific communications as requested
- Assist in the preparation of regularly scheduled reports and
LSO communications
- Develop and maintain a durable system to manage multiple
individuals and projects
- Attend calls and key meetings to capture notes and distribute
to participants
- Update and maintain office policies and procedures
- Order office supplies
- Book travel arrangement
- Submit and reconcile expense reports
- Oversee Sales checkbook and month end Accounting
- Act as the point of contact for internal customers.
- Manage timing for key meeting agenda times, take minutes and
post timely for stakeholder review.
- Work within LSO communication framework to ensure that the
hotels are kept abreast of key reporting and communications as
assigned.
- Ensure Transient Team use of Delphi FDC for account management,
adhere to all guidelines as set forth in the Delphi Procedures and
Standards.
- Input all Sales initiatives in FDC for future success
tracking
- Maintain Sales One Drive, Archiving old files, ensuring most
recent and relevant are available to stakeholders.
- Respect guidelines of confidentiality and code of ethics in all
company areas. Represent Loews Hotels in a professional manner at
all times.
- Notifies appropriate individual promptly and fully of problems
and/or unusual matters of significance
- Is polite, friendly, and helpful to guests, management and
fellow employees
- Complies with required safety regulations and procedures
- Attends appropriate meetings and training sessions
- Other duties as assignedQualifications
- Must be computer savvy and proficient in Microsoft Excel,
Outlook and Sharepoint.
- Strong Internet research skills
- Ability to write, speak and interact clearly and
professionally.
- Detailed oriented with good analytical skills
- Extremely organized. Strong multi-tasking and time-management
skills with the ability to prioritize assignments.
- Can handle sensitive information with the highest degree of
integrity and confidentiality.
- Flexibility, excellent interpersonal skills, project
coordination experience, and the ability to work well with all
levels of internal management and team members, outside clients and
vendors.
- Must be able to perform the duties outlined within the assigned
job description.
- Strong knowledge of Delphi FDC and other key sales systems +
technology.
- Strong communication and collaboration skills.
- Agile with the ability to disseminate large amounts of
information and implement plans to support the needs of the
LSO.
- Ability to change with the needs of the company and integrate
and emulate the Loews Culture
- Knowledge of the hospitality industry and exposure to
sales.
- Past project management experience.Education: Bachelor's Degree
or equivalent experienceExperience: 3+ years administrative
experience, preferably in a corporate setting. Experience in sales
and sales systems (e.g., Delphi) is a strong plus.
Keywords: Disability Solutions, North Richland Hills , Administrative Assistant - Sales, Sales , Arlington, Texas
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